{"id":13814,"date":"2022-06-07T12:25:35","date_gmt":"2022-06-07T12:25:35","guid":{"rendered":"https:\/\/www.searchenginejournal.com\/remote-seo-team-legal-communications\/451304\/"},"modified":"2022-06-07T12:25:35","modified_gmt":"2022-06-07T12:25:35","slug":"legal-considerations-communication-tips-for-your-remote-seo-team-via-sejournal-helenpollitt1","status":"publish","type":"post","link":"https:\/\/marketingnewsbox.com\/?p=13814","title":{"rendered":"Legal Considerations & Communication Tips For Your Remote SEO Team via @sejournal, @HelenPollitt1"},"content":{"rendered":"
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So, you\u2019ve likely figured out that remote work is here to stay, which means a whole set of different considerations when getting set up.<\/p>\n

In the first part of this series on how to build a remote SEO team<\/a>, we looked into the structure of successful remote teams.<\/p>\n

Now, let\u2019s explore the legal considerations and team communication aspects you\u2019ll need to build a remote team, stay compliant, and encourage collaboration.<\/p>\n

Legal Aspects of Remote SEO Teams<\/h2>\n

Salary and benefits are not the only aspects of hiring fully-remote SEO experts with legal implications.<\/p>\n

Depending on your team\u2019s base, you may need to make extra considerations around rights and security.<\/p>\n

Data Security<\/h3>\n

Employees working fully remotely may not only be working from their homes.<\/p>\n

They may use the flexibility of not being in an office to take working holidays for weeks at a time or simply go to the coffee shop down the road to work.<\/p>\n

Because of this, there are extra data security complications.<\/p>\n

Confidential Data<\/h4>\n

In an ideal situation, each team member would have their own private, lockable space to work.<\/p>\n

An office outside of the company office.<\/p>\n

However, this is a rarity.<\/p>\n

Therefore, remote workers must be mindful of who can access their working space or see what they are working on.<\/p>\n

Working in a co-working space or a caf\u00e9 can mean that other people may see screens with confidential client data or company financial data.<\/p>\n

You may need to invest in films for laptop screens that make it harder for other people to read unless directly in front of them.<\/p>\n

You may also need to recommend that your team be mindful of the data they leave visible on their screens around other people.<\/p>\n

Data Protection Laws<\/h4>\n

It might not just be a case of wanting to keep client and personal data safe. There might be legal ramifications if you don\u2019t.<\/p>\n

In Europe, for example, the General Data Protection Regulation (GDPR) governs employees and stipulates how to treat personally identifiable data.<\/p>\n

You\u2019ll need to adapt processes and rules around data security to life outside of the office for remote teams.<\/p>\n

The team also needs to be educated on its importance and have the tools to assess their own work environment.<\/p>\n

Guidance For Shared Living Spaces<\/h4>\n

Working full-time from home can lead to lapses in treating work equipment and data differently from personal equipment.<\/p>\n

It might be second nature for an employee in an office to lock their laptop when they get up from their desk. But in the comfort and security of their own homes, it might not occur to them to do the same.<\/p>\n

Think too, that in an office, most people around work for the same company.<\/p>\n

This is not the case in shared living spaces.<\/p>\n

It can be a good idea to remind your team of that.<\/p>\n

Guidance For Vacated Premises<\/h4>\n

Hybrid or in-office employees may leave their laptops at work when they go on holiday.<\/p>\n

The office is likely to be staffed when they are not there, or in periods of shutdown such as over bank holidays, the office will be securely locked.<\/p>\n

There may be times when a colleague\u2019s house, therefore home office, is completely vacant, like when they and their family go on holiday.<\/p>\n

Remote workers may need to lock away their company laptops during these times as an extra level of security.<\/p>\n

You may need to provide them with the facilities, like a lockable cabinet.<\/p>\n

Legal Rights<\/h3>\n

The legal employment rights of your SEO team may be very different depending on where in the world they are working from.<\/p>\n

If all of your team are fully remote but in your state\/country, you may not need to consider it as much.<\/p>\n

This can affect a lot, for example:<\/p>\n